As a small business owner, you know that one of your greatest joys—and biggest headaches—is invoicing clients. While invoicing culminates in a sense of accomplishment and reflects your hard work and expertise, sometimes the procedure of generating, mailing and tracking invoices can distort your sense of euphoria into boredom and frustration.
But there are ways to stay euphoric. One of the greatest benefits of working in an interconnected world is access to convenient tools that would have been unthinkable even five years ago. One of these is mobile invoicing. By using mobile invoicing software, you can easily bill your clients, track your invoices and monitor payments using an easy-to-manage system that does most of the work for you.
Here are some of the key reasons you should consider using mobile invoicing for your small business.
1. Central Location for Client Information
Never lose a client’s address or other pertinent details again. By using a mobile interface, you can input client data directly into the invoicing software using a mobile phone or tablet. Some programs will store your information locally on your mobile device, while others will store it in the cloud. But wherever your data is stored, mobile invoicing software enables you to keep all of your pertinent client details with you at all times.
2. Instant Billing
While you can automate the sending of invoices using most accounting software programs, one of the best things about mobile invoicing is you can create the invoice the moment the job is done and send it out for payment, saving you time and the headaches of snail mail or other alternatives.
3. Integration With Your Accounting Software
Most accounting software programs that help manage your business’ financial records can integrate with mobile invoicing. For example, QuickBooks allows you to automatically enter invoices and estimates from its mobile app, eliminating the risk of double entries. This makes for smoother and more accurate expense management.
4. Capture Signatures and Generate Receipts
Most mobile invoicing software also allow you to capture signatures by having yourself or clients sign with a finger or stylus on the mobile device. This can be useful for receiving approval on an estimate or for adding your signature to a bill before sending to the client for payment. Additionally, receipts can be easily generated, making it easier for you to keep up with your accounting paperwork.
5. Centralized Storage
If you choose software that supports cloud storage, then all of your invoices and estimates will be stored remotely, making it easy for you to keep records. Storing records in the cloud also frees up local memory on your own mobile device while ensuring that your information can be accessed from any of your authorized devices.
Other integrated options include adding pictures or notes to different client records, both of which can be especially helpful for tracking progress on a project or keeping track of client meetings. Additionally, programs like QuickBooks can sort your invoices into separate categories (e.g. open, paid, overdue), giving you a quick snapshot of the state of your billing. So at the end of a billing cycle, you can easily note who you need to reach out to in order to request payment.
As technology takes more business routines out of the office and into the wild, small business owners should research which of these technologies can benefit their businesses. Integrating mobile invoicing into your accounting procedures is a great way to not only stay ahead of the latest trends, but to streamline your processes and get paid faster.